What is Form DIR-12 on MCA V3 and How to File Form DIR-12 On MCA V3 Portal?

13-08-2025

1. What is Form DIR-12?

Form DIR-12 is an e-form under the Companies Act, 2013, filed with the Ministry of Corporate Affairs (MCA) to inform about:

• Appointment of a director, manager, company secretary, or CEO.
• Resignation of a director.
• Change in designation (e.g., Director → Managing Director).

It’s mandatory to file this within 30 days of the event.

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2. Legal Basis

• Section 7, Section 168 of the Companies Act, 2013.
• Rule 8, 15, and 17 of the Companies (Appointment and Qualification of Directors) Rules, 2014.

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3. When You Need to File DIR-12

• Appointment of a new director (including additional or alternate directors).
• Resignation or removal of an existing director.
• Change in designation (e.g., ordinary director to whole-time director).
• Appointment of KMP (Manager, CEO, CFO, Company Secretary).

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4. Documents Required

• For Appointment:
  • DIR-2 (Consent to act as a director).
  • Board resolution for appointment.
  • Interest in other entities (MBP-1) — internal record.
• For Resignation:
  • Resignation letter from director.
  • Board resolution for noting resignation.
• For Change in Designation:
  • Board resolution for change.

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5. How to File DIR-12 in MCA V3 Portal

Step 1 – Login

• Visit MCA V3 Portal.
• Use your registered MCA V3 account (Business User for company filing).

Step 2 – Access DIR-12 Form

• Go to: MCA Services → Company e-Filing → e-Forms → DIR-12.
• In V3, DIR-12 is a web-based form, not just a downloadable PDF.

Step 3 – Enter Company Details

• Enter CIN → click Pre-fill to auto-populate company details.

Step 4 – Select Filing Purpose

• Choose: Appointment / Cessation / Change in Designation.

Step 5 – Fill Director/KMP Details

• Enter:
  • DIN or PAN (DIN for directors, PAN for non-DIN KMP).
  • Name, designation, category, date of event.

Step 6 – Attach Documents

Attach scanned copies (PDF):

• Appointment: DIR-2, Board Resolution.
• Resignation: Resignation Letter, Board Resolution.
• Change in Designation: Board Resolution.
  (All documents should be digitally signed before upload.)

Step 7 – Digital Signature

• Sign with DSC of a director or company secretary (authorized signatory).
• If there is no company secretary, a director can sign.

Step 8 – Submit & Pay Fees

• Submit the form.
• Pay statutory fees (based on nominal share capital of the company).

Step 9 – Save SRN & Acknowledgment

• MCA generates an SRN (Service Request Number) and acknowledgment for your records.

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6. Filing Timeline & Penalty

• Deadline: 30 days from appointment/resignation/change.
• Penalty: ₹100 per day of delay, no upper limit.